Butts County Board of Commissioners has issued an open call for bids, seeking vendors capable of delivering propane fuel to its various government facilities. Interested parties have until 3:00 p.m. on May 29, to submit their proposals, which are to be typed, submitted in ink, and sealed with both the bid number and company name clearly labeled on the outer envelope, as stated on the county’s official website. Late submissions will not be entertained and returned unopened.
There will be no in-person meeting to discuss the bid prior to the submission deadline. However, questions can be directed to JoAnna Phillips, the Procurement Coordinator for Butts County, via email at [email protected]. The deadline to send inquiries is May 13, by 2:00 p.m., with the goal of ensuring transparent communication and equal footing for all contenders. Potential bidders are reminded to check the county's website for amendments which might be posted by 4:00 p.m. on May 15. The proactive review of possible further updates remains the bidder's responsibility, along with acknowledging any such changes in their own bid submission.
The formal bid opening is slated for the same day as the submission deadline, where the contents of the bids will be publicly disclosed and considered. It should be noted that the provided written documents will form the basis of any future contract and override all prior verbal or written communication between the parties, as officially documented by the county's request.
The Butts County Board of Commissioners retains the discretion to reject any and all bids, waive minor technicalities, and award the contract in a manner they deem most beneficial for the county. They may choose to split the award or grant it in bulk, and they are not necessarily bound to go with the lowest bid. The county also reserves the right to negotiate further on terms, conditions, and pricing with the most suited low bidder – a detail that potential vendors should bear in mind in crafting their proposals.
