The City of Alcoa, in Tennessee, has announced a call for bids for a rebidding opportunity to reseal the windows at the City of Alcoa Municipal Building. Vendors interested in submitting a proposal can do so until 2:00 p.m. on Tuesday, November 25th, 2025, as per a notice published on the city's official website. Prospective bidders may submit their bids in various formats, including U.S. Mail, UPS, FedEx, or even by email to the designated address, [email protected]. Ashley Wagner, the Purchasing Agent for the City of Alcoa, has been listed as the point of contact for this solicitation.
In ensuring all bids are received on time, it's on the shoulders of vendors to see to a timely delivery regardless of the chosen method. Bids sent through physical means, such as mail or hand-delivery, must be sealed and properly labeled with "Reseal Windows at The City of Alcoa Municipal Building (Rebid), RFB 25104, Bid Enclosed," while email submissions should reflect the same in the subject line. As detailed in the official announcement, any bids arriving after the deadline will be automatically rejected, remaining unopened and discarded.
Flexibility is a key aspect of this bidding process, with the City asserting its right to not only accept or reject any bid but also to consider bids that deviate from the specified requirements if deemed worthy. Negotiations may be entertained with the lowest bidder before acceptance, and partial bids are also a possibility. However, the City emphasizes that all bid submissions must adhere to the official forms provided and filled out in ink, complete with the required signatures.
Important factors such as purchasing terms, including F.O.B. within the City of Alcoa, are outlined in the solicitation, denoting that goods will be delivered with all transportation charges paid. The right to waive any solicitation formality is reserved by the City, along with the latitude to both reject any or all proposals and ultimately select the bid that serves the City's best interest. Notably, the City is under no obligation to enter into a contract based on this RFB.
Interested parties with inquiries about the bid can reach out to Ashley Wagner directly by calling (865) 380-4822 or emailing [email protected]. Staying in line with procurement policies, questions about the RFB must be submitted at a minimum of 48 hours ahead of the bid deadline. This timing helps ensure clarity and fairness in the bidding process without disrupting the tight schedule leading up to the submission cutoff.
The City of Alcoa's solicitation process adheres to Title VI of the Civil Rights Act of 1964, firmly entrenching inclusivity by preventing discrimination based on race, sex, age, national origin, or disability.
